How would you feel if you have to multi task 12 different things at once? Will you be able to keep your focus on any 1 properly?
The same happens with an employee working on a business project. There is just so much that he has to take care of, all at once, that he starts losing focus on everything.
All of this generally comes under project management. In order to complete a project, there is a huge check list of activities which you have to take care of. Moreover, you have to ensure that each of them is running on schedule and is totally under time. What would be the consequences if you don’t worry much? You might miss a deadline, and the effect starts cascading. The whole project would be delayed, resulting in increased costs and huge losses.
Hence, Gantt charts are necessary. But what exactly are they?
Gantt Charts
When you set up a Gantt Chart excel, you make a list of all the activities involved in a project. For each activity, you will list down the person responsible, the deadline of completion, and the problems that may arise. This list is made in an order of activities that needs to be completed first. When each task is completed, you complete a milestone.
All of this helps in scheduling the work easily, and analyzing whether the project is workable in the given time frame or not. Detailed thinking helps you assign the right person to the needed task at hand. And if any problem arises, you would have already thought of how to deal with them.
What all additional benefits do you get from the Gantt charts?
- You get to find the minimum time required to finish the project.
- You will realize what tasks need to be finished beforehand, before you move on to the next task.
- Also, you identify the critical path. That is, the individual task sequences which, when completed on time, will deliver the project on time.
